Duplicates of your Final Documents

Here you can find out what to do if you lose your final documents or need them reissued due to gender adjustment

Procedure for obtaining a duplicate

If you have lost your certificate or transcript or if it has been destroyed, you have the option of requesting a duplicate from your Examination Office for a fee. Your written request must include the following:

  • a request for a duplicate including exact details of which document (e.g. certificate or transcript) the duplicate should include,
  • a copy of your identity card,
  • a declaration that (and for what reason) the documents mentioned are no longer in your possession, and
  • your current postal address.

Please submit your request either via our contact form or by post. The address is:

Universität Bonn
Dekanat der Philosophischen Fakultät
Prüfungsamt
Poppelsdorfer Allee 31-33
53115 Bonn

Please note that it can take up to six weeks to issue a duplicate. Due to the central archive's move, further significant delays must be anticipated.

 

How much does a duplicate cost?

Before the duplicate is issued and sent, fees of €20 each for the certificate and the diploma are due in accordance with the University of Bonn's fee regulations (§ 3 Abs. 6). You will receive a notification of the fees with a request for payment.

 

In which cases can duplicates NOT be issued?

  • Duplicates cannot be issued for intermediate diplomas.
  • The duplicate replaces a lost or destroyed document. It is not possible to issue more than one duplicate at the same time (just as you only receive one certificate). Please note that only one valid copy may be in circulation in legal transactions at any one time. If you find an original that you thought was lost, please return the duplicate to us.
  • If you still have your certificate and need to provide official proof of your degree, e.g. in the course of an application, please endeavor to obtain a certified copy. These can be issued by the city or a notary, for example. The Examination Office of the Faculty of Arts does not issue certified copies of degree documents.

Reissueing final documents after gender adjustment

  • The re-issueing is free of charge.
  • An adjustment of final documents under the Act on Self-Determination Regarding Gender Entry (SBGG), effective as of November 1, 2024, can only be made after the gender has been changed in the civil status register. Please submit an informal application with the appropriate proof via our contact form. This proof is typically a certified copy of the birth register. This document, which is always issued by the registry office of the place of birth, shows both the previous and current entries of civil status data, as well as the date of the change.
  • For further information, please contact the clerk responsible for your subject.

Contact

You can find our telephone numbers and office hours on the "Contact & Advice" page.
You would like to contact us via this website? Please use the contact form!

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